Projects

The program is a collection of approximately 15 projects that focus on event scheduling, event registration and integrations with service tools:

  • Campus Event Scheduling (Spring 2020):
    • Transition University Events team from EBMS to EMS
    • Enhance processes for scheduling and billing Athletic events in EMS
  • Assess Event Management Registration Tool (Spring 2020):
    • Provide seamless event guest experience across different departmental campus events
    • Provide a deluxe, robust tool that individual departments could not afford independently
    • Select a tool while generating buy-in and awareness across departments
    • Determine how departments will pay for use of the tool
  • EMS G-Suite Integration Pilot (Spring 2020):
    • Integrate the EMS web app and Google calendar. Spaces in EMS can be booked through Google calendar
  • Integrate EMS and Facility Management (AiM) (Summer 2020):
    • Eliminate the need for manual entry of facility details and maintenance
  • Upgrade EMS 2020 (Awaiting Prioritization):
    • Expedite event scheduling via mobile devices and G-Suite integration
  • Enhance Event and Space Reporting (Awaiting Prioritization):
    • EMS data to the EDW. Expand reporting capabilities for spaces and events
  • Integrate EMS and Banner Financial (Financial Toolkit) (Awaiting Prioritization):
    • Reduce duplication of effort around invoicing and payments
  • Integrate EMS and AiM Work Orders (Awaiting Prioritization):
    • Reduce duplication of effort and manual entry of Work Orders for events
  • Integrate EMS and Catering (Awaiting Prioritization):
    • Transition Catering to EMS or make EMS the front-end tool for Catering and reduce duplication of effort around catering schedules
  • Integrate EMS and Lockshop systems (Lenel) (Awaiting Prioritization):
    • Reduce duplication of effort around scheduling Elevators and Door locks for events
  • Integrate EMS and Event Staff Hours/Cost (UltraTime/When I Work) (Awaiting Prioritization):
    • Allow event staff hours and costs to be automatically included in the invoice
  • Integrate Event Registration Tool and CRM (Salesforce) (Awaiting Prioritization):
    • Expedite front-end event services for campus event planners
    • Enriched CRM constituent data will allow for better selections for campaigns and events
  • Integrate EMS and Sales Force (Sales Process) (Awaiting Prioritization):
    • Reduce duplication of effort around event contract information
    • Reduce manual entry of constituent information
    • Enhance constituent data by adding event attendee information