Workshop Etiquette

Your behavior at a workshop or an employer information session can be an indication of your professional behavior after you leave graduate school.  Therefore you want to be sure you are sending a professional, responsible message.  It is extremely important that you remember professional etiquette at these events.  I have listed a few reminders below to think about prior to your attendance at either a workshop or employer sponsored event.

1) If you RSVP for an event, attend.  If you cannot attend, notify the organizer, within 24 hours in advance (if possible).

2)If food and drink are served, exercise control.  That means take one piece of pizza and one drink.  If there are left overs, you may go back for seconds.  Piling your plate with four pieces of pizza and grabbing a water and a soda are inappropriate.

3)Prepare a few questions ahead of time and ask them when the presenter calls for questions.  Most of the time a presenter will state their preference on answering questions.  Most likely they will call for questions at the end of the presentation while others welcome questions amidst the presentation.  Asking them at these times is most appropriate.  However there are some questions that need to be asked one-on-one versus in front of the entire group (those that are very specific to your situation). This will help alleviate the long line of students after the presentation.

If you have questions about any of these points or would like to know more about workshop and event etiquette please contact the Graduate Career Program.


Elevator Pitch

Do you have one? Do you have your research spiel on the tip of your tongue? If not, you should. Imagine yourself at a conference and you enter into the hotel elevator and the person in the elevator asks, “what conference are you attending? what is your area of expertise?”. You have no idea if that person is in the same discipline as you or someone completely unaware of your area of study. That person may also be in a position of power; one that could potentially employ you or publish your work. Therefore you need to be prepared. The Graduate School Professional Development Team is holding a two part workshop for you to create and practice your spiel. The first workshop will help you create your spiel on 2/8/12 from 5-6:15 in 120 DeBartolo Hall and the second will allow you to practice the spiel in a cocktail party setting on 2/15/12 5-6:30 p.m. in G20 Flanner Hall. Register today!

Notre Dame Signs Dual Agreement

Author: Mary Hendriksen

The University of Notre Dame has signed an agreement with the Pontificia Universidad Católica de Chile for a dual graduate degree in civil engineering and the geological sciences. It is the University’s first graduate dual degree.

Visit the Graduate School website to learn more!

Social Media on Your Resume

I came across this entry in another blog and thought it may be of interest to you… for the complete post visit

posted by Julia Smith on December 6, 2011
Filed under: Careers and Featured and Online Tools and Our Website

Fellow Idealist Jeremy and I recently ran a little test to see how frequently “social media” appears in job postings on our site. Here’s how many listings have included the phrase over the last several years:

  • 2007: 25 jobs.
  • 2008: 125 jobs.
  • 2009: 507 jobs.
  • 2010: 2,115 jobs.
  • And in 2011 so far, 3,467 jobs!

Dressing for Success! Business Casual interviews.

Many students coming into our offices want to know what “business casual” means.  Business casual does not mean casual. For men, a business casual wardrobe consists of long-sleeved cotton oxford shirts, cotton polo or golf shirts, pants (non-denim: khaki, dark blue, olive green or stone) and a sport coat. NO GYM SHOES! 

For women, shirts or blouses are acceptable, sweaters or knit tops will also work. Pants should be non-denim fabrics that complement the top. A fashionable jacket is always a nice touch. NO GYM SHOES OR SANDALS INCLUDING FLIP FLOPS!

Remember your first impression is a lasting impression.  Be sure to be well groomed (wash, brush & style hair, brush teeth, light make up for women, NO COLOGNE OR PERFUME for either gender, groom finger nails).  Iron or press your clothes.  If you need assistance you may always wear you “outfit” into the Career Center prior to your interview.

Visit the Career Center website for more details on interviewing attire:

5 Types of Interview Questions shared by Dr. Yasmin Solomonescu

5 Types of Interview Questions

(shared by Yasmin Solomonescu,  Assistant Professors of English, University of Notre Dame during the Academic Job Search II: On-campus Visits workshop on 11-15-11 and originally developed by Professor Paul Stevens, Professor and Canada Research Chair in Early Modern Literature and Culture, & Placement Officer, University of Toronto)


  1. Amplification: Tell us more about [a point you made in the talk] – This kind of question should be easy to handle, given that you know the material better than anybody else.
  2. Contradiction: You claimed X at beginning, but Y at end. Please explain the contradiction. – Do so, e.g., showing that there was a logical step in between that resolves the apparent contradiction.
  3. Multi-barreled: I’d like to ask you about A and B and C and … .  – Answer the last question first, then ask for a recap of the earlier ones. The person posing the multi-barreled question is likely to rephrase it in simpler terms.
  4. Hostile. – Don’t respond in kind, but with absolute graciousness.  Be courteous and confident with your answer. The person asking the hostile question will have placed himself or herself in a vulnerable position by disregarding scholarly etiquette.  In addition, the person with the hostile question will likely be known to the rest of the audience and therefore you will have their sympathy and support.
  5. Incomprehensible. – Ask for clarification.


CV versus Resume

Do you know the difference between a CV and a resume?  A CV describes in great detail your scholarly potential. You should include your educational and employment history, a complete sited list of your publications, presentations and patents.  Be sure to also include your research and teaching experience in detail.  The CV can be several pages (3-5). 

A resume highlights your skills.  A resume is typically one to two pages in length including education and employment history.  The typical employer will read over a resume in 20 seconds or less! so making your resume succinct, easy to read and connecting the employer to your skills and the skills necessary for the position is a must! 

The Career Center can help you create, edit or re-create your CV and resume. Call today for an appointment with Ann or Jody.

Graduate Career Newsletter

Career Newsletter for Graduate Students
Sent bi-weekly from the Career Center to graduate students at the University of Notre Dame
Issue Twenty-Six                                                                                         November 7, 2011

Workshops & Events

Mark Your Calendars and Register soon!


8: Coffee, Cupcakes & TREC, 2-4 p.m., LaFortune Ballroom

16: Faculty Panel Presentation: Preparing for the Academic Job, 5-6:30 p.m. 125 DeBartolo, Refreshments will be served.  Panelists include: Gary Anderson, Theology, Rebecca Wingert, Biology, LeeAnna Clark, Psychology and possibly Yasmin Solomonescu

To register for workshops go to:

 GE Webinar Series: Find out more and register online at

EEDP (Edison Engineers Development Program) Webinar Series

Join current Edison Engineers to learn more about the program at

the Global Research Center.

– Edison Engineering Development Program

November 8, 2011 at 3pm EST

– Edison Engineering Development Program – Software Track

November 15, 2011 at 8pm EST

Employers on campus:

  • Indiana Teaching Fellows Information Session Nov. 9

Wednesday, November 9, 2011


DeBartolo Hall, Room 203

Notre Dame alumni and ITF Site Manager Ian Scott will facilitate a program overview and be on hand to answer any your questions.

Apply Online at

Parc (Palo Alto Research Center) has internship opportunities: We invite highly qualified graduate, students to apply to our internship program. As one of the most prolific innovation businesses in the world, PARC offers a truly exceptional experience.

We value the fresh perspectives interns bring, so our interns are fully integrated into the daily activities of PARC’s highly collaborative, multidisciplinary culture. Interns have the opportunity to work with leading researchers in the physical, computer, and social sciences; engage in different stages of the research and development pipeline; present their ideas; and receive authorship on publications and/or patents.

To apply to the program:

NEW Job Opportunities Daily!!!!!  Visit Go Irish to Apply!


  • For more information go to Go Irish: The National Energy Technology Laboratory (NETL) offers opportunities to participate in energy-related research through three highly competitive internships and research fellowship programs managed by the Oak Ridge Institute for Science and Education (ORISE), a United States Department of Energy institute managed by Oak Ridge Associated Universities (ORAU). 

Visit Go Irish or

 University of Chicago Asst. Director, Graduate Services, Biological and Physical Sciences  

Career Advising & Planning Services  

General Summary: Asst. Director of Graduate Services, Biological and Physical Sciences: Reporting to the CAPS Senior Associate Director for Student Preparation, this position is responsible for counseling graduate students and alumni in the Biological and Physical Sciences Divisions, consulting with faculty and administrators on graduate student career issues, reaching out to graduate alumni, and developing and leading career programs. This person will be an active member of the overall CAPS student preparation team, collaborating with office colleagues in efforts and initiatives to benefit all students.  

Essential Functions:

45% Provide career guidance to graduate students and alumni through individual career advising (appointments, walk-ins, and email and telephone communication) and programming.

25% Develop, organize, and lead programs and workshops for graduate students seeking work in a variety of fields. Work closely with CAPS staff, university administrators, graduate student groups, and alumni to develop and deliver specialized career-related programming. Create division-specific opportunities for students to engage in employer visits, alumni conversations, and externship placements.

10% Develop and maintain effective working relationships with deans, deans of students, faculty, and departmental and program administrators in the Biological and Physical Sciences Divisions. Serve as CAPS liaison to the divisions, including working closely with both master’s and doctoral programs and coordinating the Physical Sciences Division efforts with the Director of the PEGS program.  Serve as needed on interoffice committees on issues of relevance to graduate student life.

10% Work with CAPS graduate services team to develop resource materials for graduate students and manage job search listservs or other modes of communication with constituents.

10% Take on additional projects  as needed to support CAPS’ goals and participate in office programming.

Qualifications: Master’s degree required; Ph.D. or academic work toward the Ph.D. in a biological or physical science discipline strongly preferred; a minimum of two years of counseling or advising experience on the university level or comparable experience working with students in an academic setting required; experience in another field, such as business, government, public service, nonprofit, communications or arts preferred; excellent verbal and written communication skills required; an understanding of career development issues as they relate to master’s and doctoral students in the arts and sciences required; ability to plan and lead workshops and programs required; demonstrated desire to help students on an individual basis required; ability to be comfortable and enthusiastic working closely with CAPS staff as well as other members of the university community required. A cover letter and resume are required to be considered for this position.  

Mental Demands: Attention to detail; deal effectively with multiple campus constituencies; reading; organization; confidentiality; oral and written communication; public speaking; multitask; frequent interruptions.  

Physical Demands: Sedentary work (90%) light work (exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently (10%); keyboarding; data entry; mobility to travel around campus; carrying. Equipment used includes telephone, copier and computer.

Occasional evening or weekend work required

Contact: Jackie Coverick (

 The Center on Philanthropy at Indiana University

Lake Institute on Faith & Giving

 The Lake Institute on Faith and Giving is accepting applications for the 2012 Lake Doctoral Dissertation Fellowship, a $22,000 award for a Ph.D. candidate working in the fields of faith and giving or religion and philanthropy. The fellowship is intended to support the final year of research and dissertation writing.  Applications are being accepted through January 31, 2012. Submission guidelines and forms are available on the Lake Institute website,

 About the Lake Institute

The Lake Institute on Faith & Giving at the Center on Philanthropy at Indiana University serves the public good by exploring the multiple connections between philanthropy and faith within the major religious traditions. Its mission is to foster greater understanding of the ways in which faith inspires and informs giving by providing education forums, encouraging and supporting multidisciplinary research, assisting donors in discernment and stimulating thoughtful public conversation on issues related to faith, money and giving. – Aimée A. Laramore, MBA

Program Manager

The Center on Philanthropy at Indiana University

Lake Institute on Faith & Giving

Ann Amico Moran
Assistant Director of the Graduate School Career Program