Dear colleagues and graduate students,
Over the past several months, we have gradually resumed University-related international travel. Recognizing that travel is critical for academic and professional pursuits, we are committed to facilitating travel under safe conditions.
With the resumption of international travel, we are also updating important measures to ensure that we can respond quickly and effectively if conditions change abroad. When crises occur, knowing our travelers’ locations and contact information is essential.
As part of Notre Dame’s COVID-19 response, the University has required travel registration for all international trips taken by faculty, staff, and graduate students. (It has long been required for undergraduates.) The registration for faculty, staff, and graduate students will soon be incorporated into the University’s ongoing travel policy. In addition, proof of registration will be required for approval of the related expense report or for reimbursement by Notre Dame for all international travel.
Effective July 1, 2022, all faculty, staff, and graduate students traveling abroad on University business must register their travel in advance and attach their confirmation email to their Concur expense report. This process is similar to the requirement to attach an agenda when traveling for a conference. Expense reports will not be approved nor reimbursements made without travel being registered. This policy will take effect for international travel commencing after June 30, 2022.
The University no longer requires vice president or dean approval for international travel; however, individual units may choose to administer their own approval process. Please check with your business manager if you have questions regarding approval for international travel.
Read the full travel protocol here
Our priority will always be the safety and security of our students, faculty, and staff. We appreciate your attention to this important requirement for international travel.
Sincerely,
Chris Maziar, Interim Provost
Shannon Cullinan, Executive Vice President