At Hesburgh Libraries, archival description for processed materials adheres to the minimum finding aid requirements below. For templates and processes used to build descriptions, see menu at left.
DACs/ArchivesSpace Required
- Reference Code (Unique ID)
- Name and Location of Repository
- Title
- Date
- Extent (Cubic Feet)
- Name of Creator(s) (If known)
- Scope and Content
Note: In a minimum description, this element may simply provide a short summary of the scope and content of the materials being described. - Conditions Governing Access
- Languages and Scripts of the Material
- Description Rules = (DACS)
- Level of Description
- Languages and Scripts of the Material (DACS2)
Local Required
- Arrangement (Use “unarranged” as appropriate)
- Conditions Governing Reproduction and Use (Copyright)
- Preferred citation
- Immediate Source of Acquisition (Suppressed and only if no known accession record exists. Unsuppressed if the donor requires acknowledgment.)
- Container Summary: box/folder size(s), etc.
- Access Points (LCSH, LCNA, AAT-Genre/Form, Local Terms, etc.)
- Other finding aid note. Not published, indicate OCLC number for MARC version of record. Format: (OCoLC)123456789
Local Optional
- Bio/Admin Note (Use when collections warrant independent biographical or historical context outside of the scope and content note)
- Physical Access (Use where required, i.e. collections are offsite)
- Technical Access (In support of access to mixed-media collections)
- Processing Note
- Bulk Dates
- Related Materials