Fiscal year end is coming soon and I want to make sure everyone is aware of the deadlines associated with the close of the fiscal year. I have highlighted some key deadlines to bring to your attention. A full listing of the Fiscal 2011 Year-End Closing Schedule is available at the following website: http://controller.nd.edu/documents/FY11YEClose_Campus.pdf
- June 10 – buyND Purchase Requisitions greater than $5,000, but less than $25,000 must be submitted.
- June 24 – Facilities Operations must receive work requests by 4:30 pm for work orders to be created in the old fiscal year
- June 24 – Cut-off for pro-card, Fed-ex Kinko, and food service charges for FY 2011. Charges after June 24 will post to FY 2012.
- June 30 – Last day to submit buyND catalog requisitions and purchase orders processed under $5,000 in the old fiscal year.
- June 30 – Deposits made on or before June 30th will automatically be credit to the old fiscal year.
- July 1 – buyND purchase orders will be placed with new year funds. Submit requisitions for blanket orders.
- July 1 – Deposits made between July 1st and July 8th should clearly indicated OLD YEAR or NEW YEAR.
- July 5 – Expense reports (in paper form) and Check Requisition forms related to the old year must be received in Accounts Payable by 5:00
- July 5 – Expense reports via travel ND must be submitted by 11:59 pm.
- July 8 – Journal entries must be in Accounting by noon for OLD YEAR processing.
- July 9 – Standard reports reflecting activity through the first close of the general ledge will be available via GLez.
- July 14 – campus final close
Please feel free to contact me, Brenda Carr, Brad Goff, or Doug Leyes if you have any questions concerning year-end.
Mary Ellen Koepfle, C.P.A.
UND ’96, SMC ’78
Director, Finance and Administration, University Relations
1100 Grace Hall, University of Notre Dame Notre Dame, Indiana 46556
(574) 631-9903 (office) (574) 631-8519 (fax)