University Relations Staff:
It is that time of year when we focus on the preparation of the budget for next fiscal year. The annual operating budget process includes proposed salary increases that are effective July 1, 2016, and the non-salary budgets. Please note that managers are receiving a separate memo that includes details on University guidelines, how to access specific charts, etc. This communication is intended to highlight the budget process and timeline internal to University Relations (UR) and to ensure you are familiar with the process and key contacts.
The Budget Team
• Mark Witucki – Alumni Association
• Mary Ellen Koepfle, Geoff Stookey, Brenda Carr – Development
Fiscal 2017 Budget Process and Deadlines
Merit recommendations are provided by managers based on employee performance during fiscal 2016. These recommendations are reviewed by the appropriate Associate Vice President and ultimately approved by Lou Nanni. Human Resources and the Office of Budget & Planning audit these recommendations to ensure consistent application of University guidelines.
There are no incremental increases for non-salary budgets this year. If necessary, members of the budget team will work with your unit to re-allocate funds within the org to better align the budget plan with the spend activity.
Please note the following deadlines:
May 2 Self-reviews finalized in Endeavor (send forward to your supervisor by May 2)
Note: supervisors may designate an earlier deadline for the self-evaluation
May 2 Managers finalize merit recommendations
May 9 Associate Vice Presidents review and finalize merit recommendations
May 12 Managers complete review in Endeavor (send forward to HR by close of business)
Note: make sure Endeavor shows overall rating for your employee before sending forward
May 13 Vice President approves merit recommendations
June 15 Compensation statements sent to managers for distribution (if HR audit is final)
June 23 Staff salary notifications are available online in InsideND
Should you have any questions regarding the performance review process or the budget process, please let us know.
Thanks very much for your attention to the budget timeline.
Mary Ellen Koepfle
WHEN: Wednesday, April 13, 2016
WHERE: ESC Family Room and Cafe
Why: RELAY FOR LIFE
TIME: 5pm – 9pm
COST: $10 per person
Please join us in raising money for Relay for Life while playing cards with your co-workers! We can register 24 people to play, so first come first served. We play in the ESC Family Room and Café beginning at 5pm on 4/13/16. You will pay $10 to play, $5 will go to Relay and $5 will go to the prize pool.
You do not need a partner! The tournament will take between 3 and 4 hours to complete. In order for this tournament to be successful, you must be willing to stay the entire time. If you are unable to play and have registered your entry fee will be considered a donation. You are welcome to bring a snack and nonalcoholic beverages to share, as food will not be provided.
Please contact Jess Witous or Patty Smith if you are interested in playing. You must pay $10 prior to 4/12 to be registered. We will accept entries until we are full. If you have any questions, please do not hesitate to contact Jess (1-1435) or Patty (1-1818)
We look forward to seeing you!
Your UR Walking on Sunshine team
Stuart and Jessica Reasons welcomed their baby girl into the world yesterday! Sutton Lynn was born at 10:36 p.m. weighing 8 pounds and 8 ounces. She is a beautiful bundle of delight! Baby and mommy are doing well. Cards of joy can be sent to 405 Peashway St.; South Bend, IN 46617-1314. Jessica will be back to work in late June and will be missed. Please join me in congratulating the new parents!
In Notre Dame,
On Friday, Sorin Society Gold members were sent the below email invitation to join us for a Notre Dame Day VIP Experience. The day will include a reserved space at 10am mass at the Basilica, followed by an intimate luncheon with students at South Dining Hall and a private tour of the Notre Dame Day set and viewing of the broadcast. Other activities will be arranged and personalized based on the timing and interests of the attending members. We do have a small number of rooms available (at donor’s cost) at the Morris Inn for the evening of March 24 only.
This promises to be a fun, informational and intimate experience for those members able to attend. I hope you will encourage your Sorin Gold members to attend. RSVPs can be sent directly to me. I will keep you updated should I receive any responses from donors in your portfolios. You are welcome to join in any part of the day which your donors will be attending.
If you have any questions, please let me know. Thank you for your partnership as we continue to expand and elevate the experience for our Sorin Society members!
We posted two positions today, the Senior Director of Foundation Relations and the Senior Director of Corporate Relations. Below are the position summaries for these roles. Please reach out to Ann Moran or me if you have an interest in these roles or if you have any referral candidates for us to consider.
Senior Director of Foundation Relations
The Senior Director of Foundation Relations will serve as the leader of the Foundation Relations team and is charged with leading the planning, organization and implementation of a best in class program with the goal of significantly increasing foundation support for the University’s key academic objectives. The Senior Director will provide leadership in working with the Foundation Team to effectively engage with the Academy, especially our faculty to understand, synthesize and present strategic research in the most compelling manner to appropriate foundations. The Senior Director is also responsible for directing the Foundation Team to ensure that we are proactively identifying, cultivating, soliciting and stewarding appropriate private foundations on a local, regional, national and international level. This person will manage a portfolio of key foundation relationships, as well as the portfolio distribution across the entire team. This person must also work closely with leaders in the development department, especially those who also engage regularly with our academic leadership and faculty (e.g. Associate Vice President, the Senior Director of Corporate Relations, the Senior Director of Academic Advancement and the corporate/academic advancement teams), to fully integrate our academic advancement strategy and to maximize our fundraising success.
Senior Director of Corporate Relations
The Senior Director of Corporate Relations will serve as the leader of the Corporate Relations team and is charged with leading the planning, organization and implementation of a best in class program with the goal of significantly increasing corporate partnerships and overall financial support for the University’s faculty-led research. The Senior Director will provide leadership in working with the Corporate Team to effectively engage with faculty, Deans and the Office of Research to understand, synthesize and present strategic research in the most compelling manner to grow our corporate partnerships. The Senior Director is also responsible for directing the Corporate Team to ensure that we are proactively identifying, cultivating, soliciting and stewarding new and existing corporate partnerships. This person will manage a portfolio of key corporate relationships, as well as the portfolio distribution across the entire team. This person must also work closely with leaders in the development department, especially those who also engage regularly with our academic leadership and faculty (e.g. Associate Vice President, the Senior Director of Foundation Relations, the Senior Director of Academic Advancement and the foundation/academic advancement teams), to fully integrate our academic advancement strategy and to maximize our fundraising success. In addition, the Senior Director will collaborate with the University’s other internal corporate stakeholders, including the Career Center, Athletics, Procurement, etc.
I am pleased to announce that Wieslaw Kosidlak has joined the Strategic Applications & Business Intelligence team as a Business Intelligence (BI) Developer.
Wieslaw and his family emigrated from Poland to the United States in 2001 to work as a software developer at Duncan Systems, Inc. where he most recently served as IT Director. He comes from a background of educators, and he holds a Master of Science in Computer Science and Mathematics from the University Maria Curie-Sklodowska (UMCS). Wieslaw enjoys gardening, collecting antiques, and watching soccer.
As a BI Developer, he will be responsible for the programming and maintenance required to support our business intelligence products related to our data warehouse for reporting.
Wieslaw and his wife, Renata, reside in Mishawaka and have 2 children Kamil (18), and Julia (10). Wieslaw joins us on Monday, April 4 and will be located in Grace Hall.
Please join me in welcoming Wieslaw to the Development team!