Beginning today, (July 6th), the policy and process for reserving the Family and Sorin Rooms is changing. Based on feedback we have received, this change will focus on providing an improved manner of getting meetings set up and mitigating overlapping meetings. To reserve the Sorin and/or Family Room, contact Dawn Smith (dsmith34@nd,edu, 631-7164, or stopping by ESC front desk). If either room is available, Dawn will be able to reserve the room for you.

To reserve one of the rooms, the information that will be needed includes:

• Date & Time

• Meeting Length

• If a specific layout is required (for Family Room only)

Moving forward, meetings will be booked with set-up time prior to each meeting and clean-up time after meeting. The set-up and clean-up time that is set will be determined by the needs for each meeting or event. Any existing calendar reservations for the Sorin and/or Family Rooms will remain in place unless the meeting’s reservation time is adjusted. If an existing meeting reservation needs to be adjusted by either the date or time, the host/organizer will need to contact Dawn to inquire about the room availability.

As we partner with everyone to ensure that this process works for all, please note that there will be some items that each meeting host/organizer needs to handle. These include cleaning up any food or beverage, ensuring handouts are picked up, trash is thrown away, etc. An information sheet with more details can be found here. If you have any questions about this process, please feel free to reach out to Dawn, Grace, or Lana.