As a reminder, today, starting at 5:00 pm crmND access will no longer be available and the Advance system and BEAT will become available as READ ONLY. No gift processing or data inputs (ie contact updates, proposals, contact reports, BEAT Ticket Requests, etc.) will be allowed during the data conversion.

The asceND team will perform a variety of planned activities through 8:00 am (ET) Tuesday, January 16 to migrate and deploy the new Salesforce asceND Platform.  If you are connected to the Advance system at 5:00, your session will automatically be terminated, and you will need to log back in if needed to access information.

If you have any questions or concerns, please contact our departmental IT support team.

At 5:00 pm on Wednesday, January 10, crmND will no longer be available as part of the transition to asceND and the Advance system and BEAT will become READ ONLY.

The data conversion to asceND will begin at that time and we expect asceND will be operable on Tuesday, January 16. No gift processing or data inputs (ie contact updates, proposals, contact reports, etc.) will be allowed during the data conversion. 

The data mart will be frozen and available on 1/11 for reporting with data processed through 1/10.

If you have any questions or concerns, please contact our departmental IT support team.

Protect Your Collaborative Content in Google & Box

Attend an information session to understand the changes occurring with the Google and Box accounts of those who left the University and why this has an impact on you!

In these informative sessions, you will gain insights to:

• Reasons why is this happening
• Implications of when accounts are deleted
• How this directly affects you
• Timeline of when accounts will be deleted
• What you need to do about it now

Also included will be a short demonstration on how to:

• Search for files shared with you in Google
• Identify if a file or folder needs to be moved into a Shared drive
• Create a Google Shared drive & move files/folders to the shared drive
• Access more training resources

We strongly encourage you to sign up for one of the zoom sessions listed below. 

• Tuesday, December 5, 2023 from 11:00 – 11:45 a.m. | Add to Calendar
• Thursday, December 14, 2023 from 4:00 – 4:45 p.m. | Add to Calendar
• Tuesday, December 19, 2023 from 10:30 – 11:15 a.m. | Add to Calendar

Please be aware that the Google & Box Information Sessions will not be available from December 20, 2023, to January 5, 2024. Additional information sessions coming in January 2024.

Team,

In preparation for the transition to asceND Go-Live scheduled for October 23, 2023, we have compiled a few helpful training items that you may review prior to your registered training session. These have been placed in Canvas (the University’s Learning Management System) as part of a course that will ultimately convert into the training criteria for new hires. 

For those gaining access to asceND, you should have received an email stating that you’ve been invited to participate in the course (called asceND).  All you need to do is click on the “Get Started” link and you will be directed to the homepage and available Modules. Feel free to browse through pages to learn how to personalize your profile and navigation bar, execute searches and learn about terminology and data management.

We look forward to sharing more at the upcoming training sessions starting September 25th. If you don’t have a training time on your calendar yet, you will soon!

Get ready to asceND! 

 

Colleagues,

It is with a heavy heart that today is my last day. The last year at the University of Notre Dame has been wonderful. This place helped me find my passion at a time when I was lost in my career, get through hardships, and develop deep rooted values to be the greater force for good. Therefore, I am forever grateful for this place. However, after a little over a year of being a development coordinator (which taught me so much), it is time for me to take the next step in a direct fundraising role at Purdue University. That being said, I would not have been able to achieve this without each and every one of you. You all have helped develop me as a young professional and I just want to say thank you.

God Bless,
Casey Buck

 

 

 

 

 

Join the Google First Wizarding College

The Office of Information Technologies (OIT) has launched a new initiative to improve campus awareness and expand use of all the various Google tools at our disposal. To this end, they have designed the Google First Wizarding College – a fun, educational game designed to promote and teach the use of Google collaboration tools such as Docs, Sheets, Slides, and Chat.

The program is intended for staff and faculty, is self-guided, and takes 30-60 minutes per level to complete. The first level opens January 18 and the program continues through the spring semester. There are wizard prizes for each level, too!

Learn more or sign up for the Google First Wizarding College at https://go.nd.edu/googlefirst/

For 24/7 self-service assistance including the virtual agent, go to: servicenow.nd.edu, or contact the OIT Help Desk during business hours at 574-631-8111 or oithelp@nd.edu.

We offer our deepest condolences to Wayne Harpenau upon the passing of his mother-in-law Mildred “Millie” Haag, last Friday, December 17th.

The full obituary may be found here.

Please remember to keep Wayne and his wife Julie and their entire family in your prayers.

– The IT&S Team

Have you heard the news?…..We’re moving to asceND.

 

What is asceND?….It’s the most comprehensive advancement and constituent engagement solution in higher ed. 

 

Why are we asceNDing?…click on the image to learn why.

 

 

 

 

We’re very excited about this opportunity to implement a system that:

1. Modernizes the user experience
2. Provides an integrated solution to help break down data silos
3. Drives fundraising productivity
4. Builds personal engagements
5. Streamlines operations to maximize efficiency and effectiveness
6. Has the ability to be agile in supporting changing business needs
7. Provides a roadmap of future direction for continued growth

 

What will asceND do?

asceND will have the processes Advance Web, crmND, BEAT, and various reporting tools have and replace them. There will also be integrations with Tableau and other tools we are using to create a more seamless experience.

Look for project updates to appear in the weekly souNDoff newsletter, Tech Talk Live and Zoom product demonstrations. 

If you have any questions feel free to reach out to any asceNDers team member. 

New Zoom Recordings Retention Plan Begins 1-18-21

OIT Zoom administrators will be implementing a new Zoom recordings retention plan on Monday, January 18, 2021.

Beginning on this date, any recording more than 365 days old stored in the Zoom cloud (zoom.nd.edu) will be deleted. This is an ongoing process and each day, any recording over 365 days old will also be deleted. Any recordings that need to be saved must be manually moved to Panopto before the scheduled deletion date in order to retain them. Instructions for moving recordings to Panopto are available in this knowledge article. Local recordings will not be affected.

Two New Features in Google Sheets

Google has added two new features in Sheets. These features will help you prepare and analyze data more easily.
Cleanup suggestions: Helps to ensure your data is accurate by identifying and suggesting fixes for common data errors.
Column stats: Provides automated insights about the values within a column so you can identify outliers and quickly get a sense of what your data looks like.

Additional details are available in this Google Workspace Updates article.

Using a Group for Sharing in Qualtrics

The best way to share the items you create for your Qualtrics Form is through a Group.
Survey items such as emails, end of survey messages, error messages, files, images and contact lists can be shared when you create them within the Group. You can also share surveys with a Group, but the Group must be owned by an individual.
To create a Group, or manage your Group’s membership, contact the OIT Help Desk. For a new Group, provide the name for your Group, or to add/remove names from the initial membership list, provide the full name and email of each individual.
More information about a Group in Qualtrics is available in this knowledge article.

New Time-Out for Tech Sessions Begin

Do you need a convenient and easy way to keep up with changing technology? If so, check out OIT’s Time-Out for Tech sessions this spring. Each of these 30-minute Zoom sessions focuses on a topic about an application or IT service you may use or want to learn more about. They are packed with great information, how tos and best practice tips to help build your skills.

Find out more about these new Time-Out for Tech sessions this spring in this OIT news article.