Congratulations, Samantha Alcantara!

It is my pleasure to announce Samantha Alcantara as our new Development Coordinator, Membership Experiences, on the Annual Giving team! In her new role, Samantha will respond to all inbound communications from our Giving Society members and other alumni, parents, and friends. Samantha will also assist with other projects, with a focus on stewardship, member renewal, and Giving Society events. Samantha has been with the team since October and has brought incredible energy and joy to the team and our donors that we know will continue!

Please join me in congratulating Samantha!

Conor Montijo

Farewell to Darrell Paulsen

Dear Colleagues,

We hope this message finds you well. We want to take this opportunity to share significant news regarding our colleague, Darrell Paulsen, who will be retiring from his role in development after 13 years within our department and a remarkable 26 years of service to the University.

As a Regional Director of Development, Darrell leaves behind a legacy of achievement, having raised nearly $51M in production and over $5M in unrestricted cash gifts for the University since the start of the Boldly campaign.

His contributions extend beyond financial milestones; Darrell’s mentorship, genuine relationships with benefactors, colleagues, and partners, and unwavering commitment to the mission of Our Lady’s University have left an indelible mark.

In recognition of Darrell’s career, we plan to celebrate his retirement before the end of the calendar year, with more details to follow.

Please join us in expressing heartfelt gratitude to Darrell and his wife, Melissa, for their dedication and service to the University. We wish them all the best in their future endeavors.

Warmest regards,
The East Team

CYE Reminders

Dear Colleagues,

Please continue to use the 2023 Year-End Memo in the upcoming weeks! Page Three is a great quick reference guide for important information. The final pages are the wire instructions and the DTC information (gifting of securities).

Gift Questions at Year End: When you have questions regarding whether a gift has arrived or simply need to alert the team about an incoming gift, please utilize the Gift form. The Gift and Data Management team will update you when these gifts have been received.

PC/CC Gifts: New this year, we ask that you keep CCPC gifts off the above intake form. Instead, please make sure that you have shared your anticipated CCPC gifts with Mary Jane Anon (manon@nd.edu) and her team.

Postal Mail sent directly to Grace Hall/ 405 Mail Building: The Gift and Data Management team will physically pick up USPS, FedEx, and UPS mail from the Hammes Mowbray Hall (the Post Office) daily from December 26 through December 29.

Thank you,
Alyssa

University Collaborative Stewardship Project

In collaboration with the Office of Institutional Research, Innovation, and Strategy, the Development Office is undertaking a significant effort to implement recommendations and action plans for how we can advance collaboration across the division and the University in stewarding our donors through the For Good initiative and beyond. Caitlin Olivier and Andrew Frye are serving as co-project leads for this effort, and will be reaching out to many members of the Development team in the months to come to participate. Your input and participation are critical to helping us ensure that the stewardship of our benefactors remains unsurpassed. If you have any questions, or want to know how you can become more involved, please reach out to Caitlin or Andrew, or any of us as steering committee members. Many thanks in advance for your participation in this important effort!

Brian Diss, Katherine Lane, and Brandon Tabor

Congratulations, Caitlyn Clinton!

I am excited to welcome Caitlyn Clinton to the Academic Advancement team!

Starting December 18, she will serve as the inaugural Associate Academic Advancement Director supporting the Institute for Educational Initiatives / Alliance for Catholic Education, Notre Dame International, and the Office of Military and Veterans Affairs. She will also provide secondary support for fundraising efforts benefiting Financial Aid and Student Affairs.

In her more than 2 years working for Development – first as the director of ND Listens and, more recently, as a Leadership Annual Giving associate director – Caitlyn has distinguished herself with her passion for Notre Dame and her commitment to her colleagues.

I am extremely excited that she will bring her many talents to bear in this new role!

Please join me in extending your congratulations to Caitlyn!

Matt Gelchion

ESC SMART Cars Winter Parking and Garage Parking Reminders

With winter coming, we have been working with Kite Properties to adjust parking location for the ESC Smart Cars.  Here is the detail about parking for the SMART cars this winter.
  • Parking for SMART Cars  #12 & #14 has been moved to the south end of the parking area beneath the building on the east side (the Harper Hall side).  This parking will be in effect through March 2024.  The parking signs for these cars have been switched so the #12 & #14 signage is now on the winter parking locations and the cars have been moved to the appropriate spaces.
  • The normal parking spots for SMART cars  #12 & #14 now have signage with “No Parking”. These spots will be used by both Kite Properties through March 2024.  If one of these spots (or both) is open, do not assume it is available for use.  Please note, the signage includes verbiage that cars may be towed at the owner’s expense.
Kite Properties has asked that we send a few reminders about parking:
  • If you need to pick up or drop off, use the circle drive adjacent to the lobby doors.  The use of flashers in this loading/unloading zone is encouraged.
  • If you have an access card for the parking garage, you should not be parking along Eddy Street as that parking is for customers visiting the storefront venues along the street.  If you do park along Eddy Street, you may be ticketed.
  • Staff using access cards are required to park above the “bump” on the 1st-floor ramp.  If you have an access card, you should not be parking on the 1st floor of the garage.
You can find more details about parking in the Eddy Street garage here.
If you have any questions, please contact Lana Taylor (ltaylor1@nd.edu)

Passing and Arrangements for Darrell Paulsen’s Mother

Dear Colleagues,

It is with deep sadness that we share the news of the passing of Darrell Paulsen’s mother, Elizabeth “Betty” Paulsen on December 5th, 2023.

Let us come together and extend our condolences to Darrell and his family, and continue to keep them in our thoughts and prayers during this difficult time.

The obituary and arrangements are as follows:

https://brittonfuneralhomes.com/book-of-memories/5338903/Paulsen-Elizabeth/index.php

Thank you once again for your prayers and support.

With gratitude,
The East Team

Best Wishes, Brigid!

Dear Staff,

I am writing to let you know that our friend and colleague Brigid Jackson has accepted a new full-time 40-hour position in Campus Dining as the Campus Dining Executive Associate. In her new role, she will help the employees of Campus Dining units at Notre Dame and St. Mary’s College achieve their strategic goals, create a positive dining experience, and sustain a welcoming internal culture.

It has been a pleasure working with Brigid throughout her time here at the Alumni Association. Brigid started on our Reunion Welcome team. Worked various on-call positions and eventually became our Customer Service Representative. Brigid’s last day at the Alumni Association will be Thursday, December 21. Please join me in thanking Brigid for all that she has helped with during her time here and congratulating her on her new position.

-Amanda McKee

Holiday Break – Accounts Payable Cutoff

Included in your planning for the upcoming holiday break, please ensure that your department’s requests for pre-break payments are forwarded timely for processing. During this high volume time, we ask that all requests for vendor payments, employee reimbursements, etc. be forwarded as soon as possible.

We will make every effort to generate pre-break payments for all requests received by the end of day on Monday, December 18. Requests for payment received after that time may not be processed until after break as our efforts will be focused on those received by the deadline. Please allow additional time for us to process requests for new or international payees due to potential tax or other compliance issues that may arise.

Please make faculty, staff, or others who submit payment requests for your area, aware of this timing. Also, please consider using your Procurement Card for eligible, small dollar transactions.

Should you have any questions or concerns regarding the processing of your requests during this time, please contact us. If you have an emergency payment situation that may arise during the break, please notify us at acctpay@nd.edu which will be monitored.

On a personal note, I will be retiring at the end of December. It has been wonderful working with all of you over the past 21 years. Take care!

From all of us in Accounts Payable, Happy Holidays!

Ed Verhamme
Accounts Payable Manager
University of Notre Dame

Deletion Risk: Locate Shared Files and Move to Shared Drives

Protect Your Collaborative Content in Google & Box

Attend an information session to understand the changes occurring with the Google and Box accounts of those who left the University and why this has an impact on you!

In these informative sessions, you will gain insights to:

  • Reasons why is this happening
  • Implications of when accounts are deleted
  • How this directly affects you
  • Timeline of when accounts will be deleted
  • What you need to do about it now

Also included will be a short demonstration on how to:

  • Search for files shared with you in Google
  • Identify if a file or folder needs to be moved into a Shared drive
  • Create a Google Shared drive & move files/folders to the shared drive
  • Access more training resources

We strongly encourage you to sign up for one of the zoom sessions listed below. 

Please be aware that the Google & Box Information Sessions will not be available from December 20, 2023, to January 5, 2024. Additional information sessions coming in January 2024.