Colleagues,
Please note:
1. The Student Emergency Relief Fund presentation is available here and at Campaign Resource Center.
2. Your email signature will be automatically updated on May 4 with a new banner that directs people to the Student Emergency Relief Fund giving page. This update will NOT be applied to Athletics Advancement, Rockne Athletics Fund, Gift Planning, Corporate and Foundation Relations as they have their unique banners. Please reach out to Lin Wang if you have any questions.
Greetings from the Office of Student Employment!
In light of the announcement that there will be no faculty or staff merit increases for the upcoming fiscal year, it has also been determined that the student hourly pay rate will not increase effective May 1, 2020 as previously stated.
With this in mind, the Basic student hourly pay rate will remain $8.32 for the 2020/2021 academic year; you may review the 2020/2021 Pay Rates in the Student Jobs Resources task via insideND.
If you have already entered jobs using the increased rates, you may review the Adjust Hourly procedures in the Student Jobs Resources task via insideND to make the appropriate pay rate adjustments.
If you have any questions, please contact our office.
Sincerely,
Student Employment
The following email was sent to members of the ND Family inviting them to make a gift to the Student Emergency Relief Fund. Assigned prospects were removed from this solicitation, but please feel free to review this language used. The Annual Giving team is handling responses – please reach out with any questions.
“We are committed to all Notre Dame students and their families. We want to assure that no ND students fail to graduate due to financial distress. No matter how difficult things get financially, we seek to leave no students behind.”
REV. JOHN I. JENKINS, C.S.C.,
PRESIDENT, UNIVERSITY OF NOTRE DAME
Dear [Blank],
The Notre Dame family is always at its best when we rally together, rise to the challenge, and fight for the values that have built and sustain our community.
Today, thousands of Notre Dame faculty, staff, alumni, parents, and friends are on the frontlines working to make the COVID-19 pandemic as manageable as possible. We have heard countless stories about our current students organizing food drives, tutoring elementary students online, calling to check in on elderly neighbors, and so much more.
This is why the Notre Dame experience matters so much: it forms leaders of character whose skills, knowledge, and empathy help make the world a much better place, especially in times of great need.
The consequences of the pandemic have spared no region, industry, or educational institution—including the University of Notre Dame. We anticipate this economic crisis will have a dramatic impact on many of our students and their families. Early forecasts predict that current students receiving financial aid will need more, and as many as 500 students not currently receiving financial aid will require it in the fall semester.
Helton, a sophomore, is one such student in need of assistance.
“When the campus was closed to students during Spring Break, the University paid for my airplane ticket to return home, and gave me money to pay for groceries so I could eat…”
With so many needing assistance, I hope you will consider making a gift to Notre Dame’s Student Emergency Relief Fund. We recognize that not everyone will be in a position to give at this time; if you are able to join us please know that 100 percent of your gift will directly benefit those students whose financial status is adversely affected by the COVID-19 pandemic.
I am confident that if we care for our families and one another, and remain true to our deeply held values and beliefs, we can weather any storm, under the watchful eye of Our Lady on the Dome. Be assured of my prayers for you and your loved ones.
Godspeed,
Lou Nanni
Vice President for University Relations
https://www.youtube.com/watch?v=M2i0NvMNAbY&feature=youtu.be
Colleagues,
Please keep Kim Patton and her family in your thoughts and prayers. Kim’s husband, Anthony, passed away this week. We offer Kim our prayers and support during this difficult time.
Hi everyone:
You may have seen our big news in IT Matters–we are going to hold the Taste of Technology 2020 this May. We’ll present our sessions via Zoom one at a time spread out over the month. We hated that we had to postpone the event and know that doing it in person is a lot more fun, but we are excited about the chance to connect with you all virtually during this crazy time.
A number of things will be different doing it this way. First, we’re asking you to register. Doing so will put you in a Google Group that will be invited to all 12 sessions; they will appear in your calendar. You can attend them all or just a handful, whatever works for you. But the Zoom link will be there in the calendar invitation for you to use. If you have a spouse that wishes to attend, we have a separate way for non-ND people to register.
To register:
Another difference is that there are no simultaneous sessions. This means you don’t have to make a choice as to which to attend. As in the past, all the slide decks will be available after the sessions; all sessions will be recorded and published to the website by early June.
The schedule of sessions, session descriptions and more can be found on the conference website: oit.nd.edu/taste-of-tech. If you have any questions, contact us at 631-7227 or training@nd.edu
We hope to see you in May!
-Your Taste of Technology Team
Corinne Grace Valenti was Born on April 16th at 7:37am, weighing in at a healthy 9.0 pounds, and at a height of 19.75 inches. Mom and baby and family are all doing great!
I am excited and grateful to share the following position announcements and transitions effective April 20, 2020.
Julia Sama will transition from her current role as Sr. Campaign Program Director to Senior Director of Volunteer Engagement and Advisory Councils. In this role, Julia will lead the innovation of new volunteer engagement strategies and platforms for the top 2% of our benefactors and prospects, and manage the growth and impact of the University’s Advisory Council program.
Debra De St Jean will transition from her current role as Development Associate to Assistant Director of Advisory Council Operations and report directly to Julia Sama. In this role, Debra will: help organize the fall Advisory Council meetings across 18 councils; coordinate the annual Advisory Council strategic review process; publish the Advisory Council digital directory; and manage communications of important University news to council members.
Finally, Sharon Rankert will begin to report directly to me and assume additional responsibilities in support of my role as Associate Vice President
Please join me in thanking and congratulating Julia, Debra and Sharon for taking on these new roles and responsibilities in service to Notre Dame.
Best, Drew
Dear Colleagues,
On Tuesday, May 12 at 12:30 pm EDT, the Office of Gift Planning will be hosting a complimentary webinar, Investing during Uncertain Times, for Notre Dame benefactors. Jeff DeHaan, Partner with Clearwater Capital Partners will be our special guest presenter. An email promoting this event will be sent this Sunday, April 19 to ~13K benefactors to the University. Reminder emails are currently scheduled for April 30th and May 5th and a recording will be made available. Registration is required for this event.
For more information about this webinar, please contact Laura Walker.
Greetings from the Office of Student Employment!
In light of the recent communication from Tom Burish regarding summer programming, please follow the guidelines outlined below for summer Student Jobs processing:
Student Employee Hiring
The health and safety of the Notre Dame community remains the highest priority for the University. Therefore, at this time, student employment will continue in a remote capacity.
In regard to the hiring freeze, the overall objective is to limit the growth of labor costs at the University. So, in general, this applies to students as well. However, should a department have a need that could mutually benefit a student and the department, approval can be granted through exception by the President, Provost, or Executive Vice President.
Positions paid on grant funds may be filled as long as they are consistent with the terms and conditions of the grant and with the approval of the Dean or Vice President of the respective college or department.
When submitting your transaction via Student Jobs, in the comments section, please indicate whether or not the position is grant funded and who approved the position. Please note, if this information is not provided, your transaction may be voided.
Terminating Academic Year Jobs
As shared previously, today we will run the process to add an effective termination date of May 22, 2020 to 2019/2020 academic year hourly positions. After we run this process, you may no longer make changes to academic year positions.
Student Jobs Summer Processing
Student Jobs processing is still scheduled to begin April 20, 2020. Summer transactions may not be entered before this date. Please review the 2020/2021 Job Start and End Dates information in the Student Jobs Resources task via insideND.
We hope this information is helpful as you prepare to enter your summer transactions. If another individual within your department has been designated as the primary coordinator of the student employment hiring process, please forward this email as appropriate.
As we receive further guidance related to summer, we will be sure to follow up with you. In the meantime, please contact our office with any questions you may have.
Sincerely,
Student Employment
Dear UltraTime Supervisors,
CARES ACT EMPLOYEE RETENTION REPORTING: How to Report Time to Qualify for Available Tax Credit for Full-Time and Regular Part-Time Staff
Please use the OEM – Other Emergency absence code to consistently track all Coronavirus-related paid hours for non-worked time. See attached worksheet.
During this last bi-weekly pay period, we created the OEM (Other Emergency) code to assist in tracking Coronavirus-related hours and wages. Initially, departments were given the option of using the OEM code; however, the recently passed Coronavirus Aid Relief and Economic Security (CARES) Act provides up to a $5,000 per employee tax credit for employers who continue to pay employees who aren’t working or working reduced hours due to COVID-19. The University will be able to claim a federal tax credit under the CARES Act for continuing to employ persons who have a less than full workload. We are now requesting each department to use the OEM code to track hours as required in order to allow the University to support its claims for these tax credits.
We have attached a worksheet providing guidance on when to accurately use the OEM code. In many cases this is clear, such as when an employee is unable to work and the job cannot be performed remotely. In this situation, the full daily hours should be recorded as OEM.
In other cases, it may be less clear, such as when an employee is willing but unable to work their full schedule due to a lack of work. In these instances, please work together with your employee to determine an appropriate breakdown of worked hours versus OEM hours depending on the unique circumstances. The OEM code can be used in increments to help simplify time entry. For example, an employee is working remotely with assigned work for 4 hours out of the 8 hour day; the employee can enter work time from 10am to 2pm along with OEM for 4 hours to total the full 8 hours of paid time. You may keep this process as simple and reasonable as possible.
When using the OEM code in UltraTime, you may run reports to track these hours. In addition, the dollar costs can also be tracked within your budget units as the job FOAPAL will also have the 11019 activity code automatically attached.
Thank you for all the great work. As always please reach out to us with any questions – ultratime@nd.edu.