Join THRIVE! on Friday, May 15, 2020, from 12:00pm – 1:00pm for a Zoom session, Champions for Change: Charting Your Roadmap in Times of Uncertainty, headed by Micki Kidder.

Micki, who now serves as Vice President for University Enterprises and Events, will facilitate a conversation on how to outline a roadmap to maximize your happiness, joy, and satisfaction. While the past few months have pushed us to redefine how we balance our roles (mothers, wives, sisters, colleagues, friends, etc.), Micki looks forward to discussing how we can use this time to find a sense of calmness in the journey, and rediscover our personal and professional paths.

To learn more about this event or to register, please click here.

Contact Lori Ehrman Tinkey, ltinkey@nd.edu or 574-217-5185, with any questions.

Dear Colleagues,

As a follow-up to my prior communication on this webinar which will be held on Tuesday, May 12 at 12:30 pm EDT, a list of registrants is now available for you to view here.

Webinar access information for development staff will be shared prior to this event.

This complimentary webinar will feature special guest speaker Jeff DeHaan, Partner with Clearwater Capital Partners.

For more information about this webinar, please contact Laura Walker.

Check out the newest episode of “The Grace of Giving” featuring Development Coordinator, Alison Dixon! Don’t forget to follow us on Instagram and fill out this form to appear as a guest!

Colleagues,

Please note:

1. The Student Emergency Relief Fund presentation is available here and at Campaign Resource Center.

2. Your email signature will be automatically updated on May 4 with a new banner that directs people to the Student Emergency Relief Fund giving page. This update will NOT be applied to Athletics Advancement, Rockne Athletics Fund, Gift Planning, Corporate and Foundation Relations as they have their unique banners. Please reach out to Lin Wang if you have any questions.

Greetings from the Office of Student Employment!

In light of the announcement that there will be no faculty or staff merit increases for the upcoming fiscal year, it has also been determined that the student hourly pay rate will not increase effective May 1, 2020 as previously stated.

With this in mind, the Basic student hourly pay rate will remain $8.32 for the 2020/2021 academic year; you may review the 2020/2021 Pay Rates in the Student Jobs Resources task via insideND.

If you have already entered jobs using the increased rates, you may review the Adjust Hourly procedures in the Student Jobs Resources task via insideND to make the appropriate pay rate adjustments.

If you have any questions, please contact our office.

Sincerely,
Student Employment

The following email was sent to members of the ND Family inviting them to make a gift to the Student Emergency Relief Fund. Assigned prospects were removed from this solicitation, but please feel free to review this language used. The Annual Giving team is handling responses – please reach out with any questions.

 

“We are committed to all Notre Dame students and their families. We want to assure that no ND students fail to graduate due to financial distress. No matter how difficult things get financially, we seek to leave no students behind.”
REV. JOHN I. JENKINS, C.S.C.,
PRESIDENT, UNIVERSITY OF NOTRE DAME

Dear [Blank],

The Notre Dame family is always at its best when we rally together, rise to the challenge, and fight for the values that have built and sustain our community.

Today, thousands of Notre Dame faculty, staff, alumni, parents, and friends are on the frontlines working to make the COVID-19 pandemic as manageable as possible. We have heard countless stories about our current students organizing food drives, tutoring elementary students online, calling to check in on elderly neighbors, and so much more.

This is why the Notre Dame experience matters so much: it forms leaders of character whose skills, knowledge, and empathy help make the world a much better place, especially in times of great need.

The consequences of the pandemic have spared no region, industry, or educational institution—including the University of Notre Dame. We anticipate this economic crisis will have a dramatic impact on many of our students and their families. Early forecasts predict that current students receiving financial aid will need more, and as many as 500 students not currently receiving financial aid will require it in the fall semester.

Helton, a sophomore, is one such student in need of assistance.

“When the campus was closed to students during Spring Break, the University paid for my airplane ticket to return home, and gave me money to pay for groceries so I could eat…”

With so many needing assistance, I hope you will consider making a gift to Notre Dame’s Student Emergency Relief Fund. We recognize that not everyone will be in a position to give at this time; if you are able to join us please know that 100 percent of your gift will directly benefit those students whose financial status is adversely affected by the COVID-19 pandemic.

I am confident that if we care for our families and one another, and remain true to our deeply held values and beliefs, we can weather any storm, under the watchful eye of Our Lady on the Dome. Be assured of my prayers for you and your loved ones.

Godspeed,

Lou Nanni
Vice President for University Relations

https://www.youtube.com/watch?v=M2i0NvMNAbY&feature=youtu.be

Colleagues,

Please keep Kim Patton and her family in your thoughts and prayers. Kim’s husband, Anthony, passed away this week. We offer Kim our prayers and support during this difficult time.

 

Hi everyone:

You may have seen our big news in IT Matters–we are going to hold the Taste of Technology 2020 this May. We’ll present our sessions via Zoom one at a time spread out over the month. We hated that we had to postpone the event and know that doing it in person is a lot more fun, but we are excited about the chance to connect with you all virtually during this crazy time.

A number of things will be different doing it this way. First, we’re asking you to register. Doing so will put you in a Google Group that will be invited to all 12 sessions; they will appear in your calendar. You can attend them all or just a handful, whatever works for you. But the Zoom link will be there in the calendar invitation for you to use. If you have a spouse that wishes to attend, we have a separate way for non-ND people to register.

To register:

• Notre Dame faculty, staff, students and retirees, join the Taste of Technology Google Group
• Spouses, affiliates and friends of the University, use this form to register

 

Another difference is that there are no simultaneous sessions. This means you don’t have to make a choice as to which to attend. As in the past, all the slide decks will be available after the sessions; all sessions will be recorded and published to the website by early June.

The schedule of sessions, session descriptions and more can be found on the conference website: oit.nd.edu/taste-of-tech. If you have any questions, contact us at 631-7227 or training@nd.edu

We hope to see you in May!

-Your Taste of Technology Team

Corinne Grace Valenti was Born on April 16th at 7:37am, weighing in at a healthy 9.0 pounds, and at a height of 19.75 inches. Mom and baby and family are all doing great!

I am excited and grateful to share the following position announcements and transitions effective April 20, 2020.

Julia Sama will transition from her current role as Sr. Campaign Program Director to Senior Director of Volunteer Engagement and Advisory Councils. In this role, Julia will lead the innovation of new volunteer engagement strategies and platforms for the top 2% of our benefactors and prospects, and manage the growth and impact of the University’s Advisory Council program.

Debra De St Jean will transition from her current role as Development Associate to Assistant Director of Advisory Council Operations and report directly to Julia Sama. In this role, Debra will: help organize the fall Advisory Council meetings across 18 councils; coordinate the annual Advisory Council strategic review process; publish the Advisory Council digital directory; and manage communications of important University news to council members.

Finally, Sharon Rankert will begin to report directly to me and assume additional responsibilities in support of my role as Associate Vice President

Please join me in thanking and congratulating Julia, Debra and Sharon for taking on these new roles and responsibilities in service to Notre Dame.

Best, Drew

Dear Colleagues,

On Tuesday, May 12 at 12:30 pm EDT, the Office of Gift Planning will be hosting a complimentary webinar, Investing during Uncertain Times, for Notre Dame benefactors. Jeff DeHaan, Partner with Clearwater Capital Partners will be our special guest presenter. An email promoting this event will be sent this Sunday, April 19 to ~13K benefactors to the University. Reminder emails are currently scheduled for April 30^th and May 5^th and a recording will be made available. Registration is required for this event.

For more information about this webinar, please contact Laura Walker.

Greetings from the Office of Student Employment!

In light of the recent communication from Tom Burish regarding summer programming, please follow the guidelines outlined below for summer Student Jobs processing:

Student Employee Hiring

The health and safety of the Notre Dame community remains the highest priority for the University. Therefore, at this time, student employment will continue in a remote capacity.

In regard to the hiring freeze, the overall objective is to limit the growth of labor costs at the University. So, in general, this applies to students as well. However, should a department have a need that could mutually benefit a student and the department, approval can be granted through exception by the President, Provost, or Executive Vice President.

Positions paid on grant funds may be filled as long as they are consistent with the terms and conditions of the grant and with the approval of the Dean or Vice President of the respective college or department.

When submitting your transaction via Student Jobs, in the comments section, please indicate whether or not the position is grant funded and who approved the position. Please note, if this information is not provided, your transaction may be voided.

Terminating Academic Year Jobs

As shared previously, today we will run the process to add an effective termination date of May 22, 2020 to 2019/2020 academic year hourly positions. After we run this process, you may no longer make changes to academic year positions.

Student Jobs Summer Processing

Student Jobs processing is still scheduled to begin April 20, 2020. Summer transactions may not be entered before this date. Please review the 2020/2021 Job Start and End Dates information in the Student Jobs Resources task via insideND.

We hope this information is helpful as you prepare to enter your summer transactions. If another individual within your department has been designated as the primary coordinator of the student employment hiring process, please forward this email as appropriate.

As we receive further guidance related to summer, we will be sure to follow up with you. In the meantime, please contact our office with any questions you may have.

Sincerely,
Student Employment

Dear UltraTime Supervisors,

CARES ACT EMPLOYEE RETENTION REPORTING: How to Report Time to Qualify for Available Tax Credit for Full-Time and Regular Part-Time Staff

Please use the OEM – Other Emergency absence code to consistently track all Coronavirus-related paid hours for non-worked time. See attached worksheet.

During this last bi-weekly pay period, we created the OEM (Other Emergency) code to assist in tracking Coronavirus-related hours and wages. Initially, departments were given the option of using the OEM code; however, the recently passed Coronavirus Aid Relief and Economic Security (CARES) Act provides up to a $5,000 per employee tax credit for employers who continue to pay employees who aren’t working or working reduced hours due to COVID-19. The University will be able to claim a federal tax credit under the CARES Act for continuing to employ persons who have a less than full workload. We are now requesting each department to use the OEM code to track hours as required in order to allow the University to support its claims for these tax credits.

We have attached a worksheet providing guidance on when to accurately use the OEM code. In many cases this is clear, such as when an employee is unable to work and the job cannot be performed remotely. In this situation, the full daily hours should be recorded as OEM.

In other cases, it may be less clear, such as when an employee is willing but unable to work their full schedule due to a lack of work. In these instances, please work together with your employee to determine an appropriate breakdown of worked hours versus OEM hours depending on the unique circumstances. The OEM code can be used in increments to help simplify time entry. For example, an employee is working remotely with assigned work for 4 hours out of the 8 hour day; the employee can enter work time from 10am to 2pm along with OEM for 4 hours to total the full 8 hours of paid time. You may keep this process as simple and reasonable as possible.

When using the OEM code in UltraTime, you may run reports to track these hours. In addition, the dollar costs can also be tracked within your budget units as the job FOAPAL will also have the 11019 activity code automatically attached.

Thank you for all the great work. As always please reach out to us with any questions – ultratime@nd.edu.

OEM Time Entry_SUPV

Dear Colleagues,

During this ongoing pandemic, senior citizens are one of the highest risk groups. Many seniors reside in communities that include independent living, assisted care, and nursing, and are now restricted to their rooms/residences and unable to socialize with friends, neighbors, and even families. Over the past two years, we have partnered with Holy Cross Village on several initiatives, and we are requesting your assistance during this time to help bring some Notre Dame cheer into the lives of the HCV residents.

In short, Holy Cross Village is asking if we would be willing to communicate with their residents through an email campaign. Please find attached a list of residents’ names. If you are so inclined, please take a few moments to reach out to a member of this community and send a note of encouragement, share an inspirational story, or lighten the mood with a funny anecdote.

All email messages should be addressed to your desired recipient, but emailed to me, ebeven@nd.edu. I will share these with Holy Cross who will then print and distribute them to the addressees. Since many of them use email, don’t be surprised if they reach back out to you. In the event they do, feel free to continue the email correspondence directly with them. I know many of you are looking for ways to make a difference during this difficult time, and this sector of the Notre Dame Community could really benefit from your positive energy and caring spirit.

Please let me know if you have any questions.

Ed Beven

As Father John recently announced, the University Commencement Ceremony on May 17, 2020 will be held online rather than in Notre Dame Stadium, and an on-campus celebration has been scheduled for the spring of 2021. We look forward to celebrating our 2020 graduates on campus in 2021. At this time we are able to offer a limited number of rooms at the Morris Inn for this special weekend. If you have hotel requests please fill out the Google Form and select Event Name “Commencement – Memorial Day Weekend”. We will review these requests and make decisions late fall or early next year. If you have any questions please contact Stephanie Mead at smead@nd.edu.

Greetings from the Office of Student Employment!

As the University finalizes the details with respect to summer, we have modified some of the Student Jobs processing dates in an effort to accommodate departments:

Terminating Academic Year Jobs

On April 15th, we will run the process to add an effective termination date of May 22, 2020 to 2019/2020 academic year hourly positions. After we run this process, you may no longer make changes to academic year positions. Please mark your calendar.

Student Jobs Summer Processing

Student Jobs processing for the summer will begin April 20, 2020. Summer transactions may not be entered before this date. Please review the 2020/2021 Job Start and End Dates information in the Student Jobs Resources task via insideND.

We hope this information is helpful as you prepare to enter your summer transactions. If another individual within your department has been designated as the primary coordinator of the student employment hiring process, please forward this email as appropriate.

Please note timelines and processes will be reviewed as further guidance is provided regarding summer.

If you have any questions, please contact our office.

Sincerely,
Student Employment

Join us on either Wednesday, April 22nd or April 29th at 4:00pm (EST) for a live virtual watercolor painting workshop! Noell Stohler’s daughter Haven, an artist currently studying at Columbia College Chicago, has graciously volunteered to lead two Bob Ross-esque painting workshops for ND Development. If you’d like to paint along with Haven, make sure you purchase or have the following supplies on hand:

-Short Handle Brush – Round, Size 12
-Short Handle Brush – Round, Size 1
-9″ X 12″ Watercolor Pad
-Watercolor Pan Set – Set of 14 Colors
-A pencil
-Tape

The specific brands Haven will be using can be found here.

On April 22nd, we will be painting the following picture (takes approximately 1 hour):

 

 

 

 

 

 

 

 

 

 

And on April 29th we be painting the following picture (takes approximately 30 minutes):

 

To join in a workshop, simply sign up using Five to Nine and get the Zoom links. Sign up for both classes if you’re feeling inspired, and feel free to include your children or other housemates!

Are you finding it hard to keep up with your fitness routine during this time of working from home? Do you miss lunchtime walks with your coworkers? And do you get fueled by a little office competition? If so, we want to invite you to participate in our UR Fitness Challenge! We will randomly partner you with another member of UR and as a team you will track the number of minutes you exercise between Monday, April 13th and Friday, May 1st. Those with the most minutes will be our UR Winners! If interested, please sign up here. If you have questions, please contact Amy Plotkin.

The Gift Management team started sending tax acknowledgement letters to donors via email on Monday, March 23rd. In compliance with the Internal Revenue Code, emails are being sent for gifts over $250. Donors can always request a hard copy letter, which will be executed when we return to the office. Additionally, letters will be mailed for gifts below $250 when we return to the office or a cumulative letter will be mailed at the end of the calendar year. If you have any questions, please contact Gift Management at 631-5150.

Sara and Matt welcomed their son Teddy into the world on April 2nd at 7:49 am weighing 9 lbs 3 oz and measuring 20.5 inches long. All are home and doing well! Congratulations Sara and Matt!

Dear Friends,

This is the first Microsoft Update weekend since working remotely. Please save any work you may have open and log off the VPN or just simply reboot (not shut down) your computer at the end of the work day today. This will ensure updates to be applied smoothly. Thank you!

-Development Help Desk

During this time, many of us are being introduced to new remote communication tools to stay connected with our colleagues and teams. While all the channels and messaging about them may seem a bit overwhelming, we’ve created a matrix to explain what to use and when. Within the chart are links to training videos, feature descriptions and of course, Zoom virtual backgrounds.

While working with your teams you can store, share, and access team resources from anywhere in the world. This G Suite training video explains how.

In addition, the Office of Information Technologies has provided documentation on using technology to help us work remotely and is offering the following classes this month.

OIT Lunch & Learn: Tools for Working from Home

• Wednesday, April 8, noon to 1 PM
• Wednesday, April 15, noon to 1 PM

You can register via Endeavor.nd.edu or contact OIT Training at 631-7227 or training@nd.edu.

Registrants will receive Zoom login information the day before the session.

Remember…if you need assistance you may contact the OIT help desk at 631-8111 or at the ServiceNow portal.

 

Check out the newest episode of “The Grace of Giving” featuring Athletics Advancement Regional Director Mike Brown! This is our first episode of the podcast to be recorded in three different locations, and we plan to continue improving our remote sound recording quality in the future. Don’t forget to follow us on Instagram and fill out this form to appear as a guest!

Happy Birthday to all our Development colleagues celebrating in the month of April! Though we won’t be able to celebrate with you in person, we hope you all have great birthdays and happy, healthy years ahead!

April 1 – Amy Plotkin
April 1 – Jessica Rizzo
April 1 – Steven Sollmann
April 1 – Tara Reilly
April 3 – Michael Connaughton
April 3 – Noell Stohler
April 6 – Austin Gammage
April 6 – Cindy Karpovs
April 6 – Conor Montijo
April 11 – Matthew Rombalski
April 12 – Joe Dietz
April 12 – Katy Orenchuk
April 15 – Amy Mason
April 18 – Dean Ernzen
April 18 – Jeff Faust
April 19 – Kristina Machalleck
April 19 – Rose Michalski
April 20 – Mark Helmke
April 22 – Darlean Vance
April 22 – Rachel Parks
April 23 – Kat Gardner
April 24 – Angie Dennig
April 27 – Katie Kerby
April 27 – Marie Labosky
April 27 – Ryan Brennan
April 27 – Sheila McMahon
April 28 – Mary Frank
April 30 – Andrew Fry