Notre Dame International invites all members of the Notre Dame community and friends of the University to the second event in a series of virtual events dedicated to internationalizing conversations on issues of vital importance. Race and Building Communities of Belonging: Perspectives from the U.S., the U.K., & Brazil will be held July 16, 2020, from 9:00am – 10:30am (EDT) via Zoom. Pre-registration for the session is requested and the Zoom link will be made available once registration is received.

The July 16 roundtable will focus on ‘race and social inclusion’ and will feature perspectives from three countries with long-standing and significant race issues: the U.S., the U.K., and Brazil. Among the questions to be addressed: What are the challenges to building communities of belonging in these three national settings? In particular, what are the special obstacles that Black citizens face? In what ways are these obstacles similar and different in each of the three countries? What can we learn from efforts to promote racial equity and justice in each? What are the opportunities at this moment in history and how can we ensure that efforts to promote greater equity, justice, and social inclusion are sustained? How might faith communities contribute? What role might universities play, particularly a Catholic university like Notre Dame?

To learn more or to register for the Zoom link, click here.

Happy birthday to all our UR colleagues born in the month of July! We hope you have lots of fun under the sun!

7/3 – Katherine Lane
7/4 – Giovana Heeter
7/5 – Ashley Van Avermaete
7/8 – Brian Diss
7/8 – Brittany Jaso
7/10 – Patrick Brennan
7/10 – Roslyn Palusci
7/11 – Greg Dugard
7/11 – Lin Wang
7/12 – Charles Schnur
7/12 – Ellie Kuhns
7/14 – Anita Sareen
7/14 – Lori Tinkey
7/15 – Carleen Quinlan
7/16 – Gail Slevin
7/17 – Darrell Paulsen
7/17 – Patty Kokesh
7/18 – Megan DePrimio
7/19 – Meghan Buysse
7/19 – Susan Lynch
7/21 – Caleb Worm
7/22 – Josh Tullis
7/23 – Chris Walsh
7/23 – Mike Brown
7/25 – Brian Powell
7/26 – Anne Faherty
7/28 – Lavarr Barnett
7/29 – Ellen Aranowski
7/30 – Jill Calderone
7/31 – Mary Scott

In the post COVID-10 workplace, the conference rooms at ESC and Grace Hall will be locked down to the Development Department team members only in order to minimize traffic and limit potential exposure. This will be effective Thursday, July 2. With this change in the ability to schedule, you will receive an automatic email notification for each conference room that we have locked down. The email states “Devhelp has shared a calendar with you”. Please ignore these emails, as no action is required from you.

In order to properly account for pledges and gifts through June 30, 2020 please keep in mind the following items:

Gifts/Pledges

• Gifts in the form of cash and wires need to be received by the University by June 30, 2020 (in hand or post marked) and need to be delivered to Gift Management by noon, July 2, 2020.
• Gifts in the form of securities should be in the University’s investment account by Tuesday, June 30th.
• Gifts sent to the lockbox with postmarks through June 30, 2020 will be processed by the end of day, July 2, 2020.
• FY20 pledges with the appropriate supporting documentation should be to Gift Management by noon, July 2, 2020 for FY20 processing.
• Gifts and pledges received on July 1st for FY21 will be processed on July 9, 2020 and reflected in July 10th reporting.

 

Reporting

• The Daily Transaction Report delivered on the mornings of July 1 through July 9, 2020 will reflect FY20 transactions only.

 

Please let us know if you have any questions. Happy Fiscal Year End!

-Stacy Koebel-Harder

You may have noticed that on July 1 there will be an update to the Chat software we user through Google. There is nothing we need to do to receive this update unless you need to copy any group messages from Classic Hangouts to Chat.

• Your chat history for direct messages to an individual in Hangouts will be migrated to Google Chat.
• Group messages from Hangouts (including their history) will not be copied to Google Chat.
  • Possible Action Needed – if you have important group messages in Classic Hangouts, just copy and paste your group messages into a shared document for your records.

 

Resources for getting started with Google Chat

• Google Chat is Replacing Google Hangouts
• How to use Google Chat
• Access old Classic Hangouts content
• Chat Classic Hangouts Features Comparison and Chat Known Limitations
• Chat history will automatically be deleted after 30 days
• Chat Desktop Notification Settings
• How the Classic Hangouts bot works

Due to the high volume of payment requests typically received by Accounts Payable near fiscal year end, please allow for the time needed to process such requests. In keeping with the fiscal year-end closing schedule available at http://controller.nd.edu, please plan to have all payment requests submitted to Accounts Payable by Monday, July 6th at 5PM in order to be processed in June business, if they relate to fiscal year 19/20 activity. Payments to international payees may involve additional tax considerations, and could require longer processing times. Please contact us if you have concerns regarding an international payment.

For payment requests submitted via the Financial Toolkit, or Expense Reports submitted via TravelND; they must be approved by your department and received in the Accounts Payable queue by Monday, July 6th at 5PM.

For vendor invoices related to buyND Purchase Orders, the invoice must be received by Accounts Payable with the related Receipt entered in the buyND system by Monday, July 6th at 5PM.

As always, use of the Procard for smaller dollar purchases is much appreciated!

Please make others in your area aware of this timing. Various sources were used to generate the distribution for this email, so I apologize if you received more than one copy. If you have any questions or concerns about year end processing of your payment requests, please contact me.

Thank you in advance for your understanding and cooperation.

Ed Verhamme
Accounts Payable Manager

Join THRIVE! on Friday, June 26th, 2020, from 12:00pm – 1:00pm (EST) for a Zoom session, Navigate Your New Normal, headed by Joe Holt, Professor of Management at Mendoza College of Business, expert in business ethics, and active supporter of gender equity. Drawing on his Jesuit training, Prof. Holt recently volunteered to serve as a “naplain” – part nurse, part chaplain – in Chicago during the height of the pandemic. In our session, he will help us reflect on the COVID-19 crisis and chart a path forward.

We’ll learn from his experiences serving others, insights into workplace empathy, lessons on flexibility, recommendations on our return to campus, and reflections on how the pandemic impacts women in particular. Topics will include: What invisible loads have we been carrying? How could institutions and people chart a path forward in empathy, recognition, and inclusive support? Prof. Holt is a dynamic, engaging speaker and a strong ally of women in the workplace. Don’t miss this special opportunity!

RSVP Link: https://docs.google.com/forms/d/e/1FAIpQLSfAOI1TVNDVlnuEJ-omQSJ1FWvZn-zdYTsIk8BVhgzyFp0GgA/viewform

The happiest of birthdays to all our UR colleagues born in the month of June! We hope your upcoming year is filled with laughter, love, and good health.

6/3 – Cristi Ganyard
6/3 – Kerry Shayne Murphy
6/3 – Pier White
6/4 – Marcia Hittner
6/8 – Dawn McGrath
6/8 – Megan Andedo
6/8 – Maureen Daday
6/8 – Matt LaFlash
6/8 – Sharon Keane
6/9 – Michael Loungo
6/11 – Bill Ribera
6/12 – Carolyn Lax
6/12 – Nathalia Casiano
6/13 – Mark Futa
6/16 – Rich Reynolds
6/17 – Noel Terranova
6/19 – William Mitchell
6/20 – Cheryl Schlimpert
6/21 – Brigette Kinney
6/22 – Anastasia Envall
6/22 – George Mandrakas
6/22 – Marilyn Bassett-Lance
6/29 – Mark Witucki
6/30 – Jessica Witous

Dear Procard holders,

As you aware, the end of the fiscal year (June 30, 2020) is nearly here. Please take a minute to read the following reminders of year-end procedures as they pertain to your Procard statement reports and the underlying Fund/Org to which your Concur account defaults.

Transaction Timing
Remember that because Procard months range from the 26th to the 25th, the Procard year-end is actually June 25th.

To ensure that a Procard purchase is recorded in the proper budget year, the transaction must be posted into your June 2020 Concur statement. Due to normal posting delays by Chase, please be aware that a Procard purchase made on or after June 23rd will likely be posted in your JULY Procard Statement Report and consequently into Fiscal 2021.

If you intend to make purchases in Fiscal 2020 with your Procard (especially if using unrestricted funds), you should do it THIS WEEK, before June 22nd.

Procard Statement Report Submission and Approval
It is extremely important that you complete ALL outstanding Procard Statement Reports (and have them approved) before we close the fiscal year.

Procard activity is recorded in the University accounting system only after the monthly report has been submitted and approved. Until then, the transactions remain in a clearing account and are not properly applied against the applicable research, discretionary, or administrative account. We will make an adjusting entry at year-end forcing all outstanding reports to be recorded in Fiscal 2020. HOWEVER, all transactions on this adjusting entry will be to the cardholder’s default FOP and Supplies (72001). To ensure that your transactions are recorded correctly, please submit your Procard statements in June. Then take a moment to remind your Approver to approve as soon as possible, but no later than July 6th.

Please note we are unable to move Procard transactions posted after the fiscal year close back into Fiscal 2020 (the “old” year). If your intent is to make any Procard purchases using current “old” fiscal year dollars, please review your current budget and purchasing needs and plan accordingly.

While restricted account (e.g., research or discretionary) balances roll over into the new fiscal year, it is always best to have transactions posted in the proper period.

If I can be of any assistance, please don’t hesitate to contact me.

Best regards,
Mike Favorite

Google Updates – OIT Lunch & Learn (online session)

Google is changing things up again! Learn about the latest features Google has added to its G Suite products – multiple signature templates in Gmail, dashboard and drive shortcuts, the redesigned file and the folder sharing interface in Google Drive.

 

Register at endeavor.nd.edu or email training@nd.edu.
Tuesday, June 23; noon to 1 p.m.

Zoom Updates – Meeting Passwords

In anticipation of Zoom requiring meeting passwords, Zoom meetings will have passwords on by default starting June 13, 2020.

Key details about Zoom meeting passwords:

• Only new meetings will be affected
• Meeting passwords will be automatically added to the invitation when you schedule the meeting and embedded securely in the URL of the meeting
• Meeting passwords will, by default, be a minimum of six numbers
• If your meeting participants click on the meeting URL in the invitation or in the meeting list in their Zoom client, they will be able to join without entering a password
• If your meeting participants join by dialing in with a telephone, by clicking the Join button on their client, or by going to join.zoom.us, then they will have to enter the meeting password
• For more details, see Zoom’s knowledge article on meeting passwords

To see an example of how required passwords will look, see the Zoom Passwords and Scheduling a Meeting article.