Agenda/Minutes January 20, 2015

222A Hesburgh Library, 3:30-4:30pm

Present:Lisa, Justin, Kitty, Tom, Mary, Tracey, Nastia, Andy, Aaron, Leigh, Kevin

Aleph 22 Recap

  • Upgrade was done
  • Issues with highlighting fields and copy/paste in the catalog GUI
  • Have seen some problems with call slips, but appears to pre-date upgrade to Aleph 22.
    • Could we cron a report of items with outstanding holds? Especially for items in process
  • No reports of speed issues.
  • Excel ready reports are ready.
  • Test server:
    • aleph2.library.nd.edu
    • Can install from control panel (NDU)
    • For MALCs should be in Google folder

Aleph 22 Minor Release

  •  Aleph 22.1 has been released
  • Should correct the ‘Correct Headings’ function
  • Also has feature for opening report in a browser (to allow copy/paste)
  • Will post release notes and discuss time frame at next meeting.

Rome Library

  • Production Koha is up and running
  • Still trying to get list of patrons to load
  • Waiting for OK from Jennifer to purge records in Aleph

Law Library Update

  • Planning report to the Law School this spring
  • Technical needs
    • EDI Ordering
    • Banner invoicing
    • Batch record loading
  • Time frame: Sept. 2015-June 2017
  • Fully separate database: xxx01, xxx10, xxx50, xxx60
  • Issue: Local training
    • May be helpful to have some MALC staff involved in training
    • Question: how many staff does Law have?

Annex

  • Inventory system is progressing with contract programmer
  • We have been collecting condition info, will ingest into Aleph, internal note field. If there is an existing note, the conditions will be pre-pended.
  • Will do size study for plannogram and tray ordering.
  • Visited Western Michigan and will visit Northwestern

Agenda/Minute Dec. 16

Present: Justin, Kitty, Nastia, Leigh, Tom, Mary, Tracey, Aaron

Aleph Upgrade

  • Tom will bring Aleph 20 down on Saturday Morning
    • This will allow Friday night backups to run
  • Should be mostly done on Saturday
  • Monitors will shut self-check down 11pm Friday and place signs
  • Service desk open 12-5 Saturday (off-line loans)
  • No service desk on Sunday, building is open
  • Monday Plans
    • Old server will be ‘down’ but accessible
    • Work may begin, but keep track in case work needs to be re-done
    • Upload offline circ
    • Verify Aleph 22 is functional
      • Circ
      • Acquisitions
      • Cataloging
    • Send “all-clear” message to ULON and Aleph 22
    • Turn on self-check machines
  • New client is available now on control panel Add/Remove programs
  • aleph1.library.nd.edu will be the production server
  • alephprod.library.nd.edu will be redirected to new server
  • Reviewed docuement with upgrade information
    • Will add connexion information

InterMALC Delivery

  • Bring Aleph 22 with requests set to OFF in tab15
  • Activate requests on Jan. 5
  • Add banner to Primo indicating that Requests will be unavailable during break.

Agenda/Minutes, November 18, 2014

222A Hesburgh Library, 3:30-4:30pm

Present: Tracey, Kitty, Justin, Andy, Robert, Mary, Tom, Kevin, Clara

Aleph 22 Testing

  • Cataloging/Items functions: no problems
  • Serial publication patterns work as the do in Aleph 20
  • Loading records is easier, but indexing is very slow.
  • Basic cataloging functionality: did not find problems other than correct headings functionality.
  • Need to settle on font.ini settings
    • Max font size is 17
  • New setting in catalog.ini for which menu comes up on right-click
  • Alephcom.ini new print type
  • Connexion: export, overlay works
  • SMC: acquisitions seems ok
  • SMC tested reports — ok
  • SMC will test batch loading
  • Labeling is fine
  • BC: tested cataloging, serials, circ. OK
  • BC: tested email notices
  • Circulation: nothing coming up for a no-go
  • Set up issues — need to put in workstation ID
  • Need to test notices
  • Need to test holds, recalls
  • Have tested doc del request. Need to test printing.
  • Need to test intermalc
  • Need to test OPAC via Primo
  • Need to test self-check

New Functionality

  • Link to RDA toolkit works
  • Need to test multiple items in order loader

Cut over weekend

  • Discussion of whether to bring up self-check on Sunday or,
  • Use off-line circ in GUI
  • Use Google Docs to record “paper” loans

Agenda/Minutes Oct. 21, 2014

248 Hesburgh Library, 3:30-4:30pm

Present: Leigh, Kitty, Lisa, Mary, Aaron, Justin, Nastia, Tom, Robert, Clara, Andy, Kevin

Aleph 22 Upgrade

  • Let Justin know if you have any issues with the client
  • Mary reported problems with fonts — using production font.ini does not fix problem.
  • Copying scripts from production
    • Spreadsheet in google docs folder
  • New report print client does not allow copy/paste
    • newprinttype=Y
    • change to newprinttype=N

Law Library Integration

  •  In discussion to migrate
  • Concerns
    • Do we have time
    • Budget separation
    • Duplicate bibs

Annex Update

  • IMS meeting next week
  • Started barcoding monographs & serials in lower-level
    • Practice barcoding to work out procedures
    • Posted position description for temporary staff
    • Have found overwhelming amount of problems
  • Plan is to hire a moving company to pull & move collections in the spring
  • This week a number of people from the library will tour the facility
  • Have started meeting with Architecture firm that will be remodeling facility
  • Facility shared with Archives, Snite, Film television theater, possibly Law

Agenda/Minutes, September 16

222A Hesburgh Library, 3:30-4:30pm

Present: Leigh, Justin, Kitty, Tom, Lisa, Tracey, Mary, Aaron

Annex Update

  •  Hoped to start moving items in mid-April
  • 10th Floor renovation begins in summer (immediately after graduation?)
  • Prep work beginning ASAP
    • Identifying
    • Barcoding
  • In process of getting quotes from a moving company
  • Have been in contact with a company re. inventory management

Tantur Update

  • Deleting HOL records deleted many of the attached bibs
  • Tried deleting LKR from HOL first, to break link to bib, which seemed to work.
  • Will run full process on Paul next week prior to running in production.

Aleph 22 Upgrade

  • Server is ready to go
    • Virtual server, so can expand more easily
    • Installed software
    • Ran upgrade against tables
    • Justin has made first round on tweaks on tables
    • Updated data from Paul
  • To do on servers
    • Update scripts
    • Old reports
    • Authentication
    • Authorities processing
  • Client
    • Client package has been built
    • Client is available in Google drive in the Aleph22 folder
    • ndu-d installer will put the client on your D drive
    • run setup.exe
  • Cut over
    • export, import, index, perhaps 18 hours

Agenda/Minutes, August 19

248 Hesburgh Library, 10:00-11:00 am

Present: Leigh, Kitty, Nastia, Justin, Mary, Lisa

Aleph 22 Upgrade

  • Servers have been installed.
  • Have done test upgrade express
  • Concentrating on file cleanup on Aleph 20.
    • After cleanup, will capture config files for upgrade express and put in v.22
    • Once file changes are captured, any configuration changes needed in prod will have to be duplicated manually in v.22.
  • Still need to build the client
    • Send client set up info (e.g. ini setting) to Justin, for your module.
  • Discussion of tab100. Would like to add all switches to file even if set to default.

Agenda/Minutes, July 16, 2014

248 Hesburgh Library, 10:00-11:00 am

Present: Tracey, Lisa, Leigh, Kevin, Kitty, Nastia, Mary, Aaron

Meeting Schedule

  • 3rd Tuesday, 3:30-4:30 (starting Aug. 19)

Aleph 22 Upgrade

  • Enhancement categories
    • Critical for upgrade
    • Important, post-upgrade
    • Nice to have
    • N/A
    • Will use Google Docs spreadsheet
      • Enhancment
      • Configuration requirement
      • Priority by Institution
      • Notes
    • Target date for first pass: August 19
  • Target times
    • Fall Break
    • Christmas Break
      • Would want to complete testing (esp. Circ) early to minimize impact.
  • Need to look at server installation timetable

InterMALC

  • Justin created report on Delivery times
  • Would be good to have report showing request to receipt time
  • Can we get a report on leisure collections items?

Student Billing

  • Discussed automated billing process used at NDU

Agenda/Minutes, May 21, 2014

248 Hesburgh Library, 10:00-11:00 am

Present: Lisa, Justin, Leigh, Kitty, Kevin, Aaron, Tracey

Aleph Permissions & InterMalc Delivery

  • Search doesn’t work across MALCs
    • Justin will update search configuration file to enable
  • Approved mirroring permissions for circ functions across the xxx50 libraries

Primo 4 Update

  • Primo 4 U
    • June 11-12
    • Laurie McGowan is organizing
  • Browse
    • Includes local records for institution only, i.e., equivalent of searching SMC tab.
  • Details tab
    • Field linking

Network Outage

  • Friday 10pm-Midnight
  • June 8, tbd.

 

 

Agenda/Minutes April 16, 2014

208 Hesburgh Library, 10:00-11:00 am

Present: Nastia, Mary, Sarah, Kitty, Justin, Lisa, Aaron, Tracey

HathiTrust

  • Did a full extract of Notre Dame database to send to Hathi.
    • (Different from the Gov Docs extract done earlier this year.)
    • Send data 1-4 times/year
    • Elements
      • OCLC
      • System number
      • ISBN/ISSN
      • Volume information (monographs)
      • Preservation / Missing status (Did not include in this extract)
      • Federal document flag
    • Found about 2000 records that could not be parsed
      • OCLC number problems
      • Records that “broke” MARC batch modules because the record was not UTF.
      • Records with invalid indicators in 866 (e.g., dashes or dollar signs).
    • Need to develop policies to track preservation (brittle) and missing items for Hathi.

Tantur

  • Ready to start purge process
  • Meeting this afternoon

Primo Browse Searching

  • Primo4U, June 11-12
  • Cross-references: Parameter to export xref data does not appear to be in Aleph 20. Aleph 22 documentation indicates that the parameter is available.
  • Discussed Call Number browse

Agenda/Minutes March. 19, 2014

222A Hesburgh Library, 10:00-11:00 am

Present:Kitty, Leigh, Justin, Kevin, Lisa, Mary, Aaron, Nastia, Sarah

InterMALC Update
  • Distributed statistics on InterMALC requests.
    • Aleph service to produce this report is available on Paul. Please test and we will move it to prod.
  • Requests in Primo: Planning to add functionality to choose location for requests in Primo 4 upgrade.

Version 22 Upgrade Planning