425 Hesburgh Library, 3:00 – 4:00 pm

Present:Tracey, Lisa S, Mary, Kevin, Lisa K, Michele, Monica, Andy, Aaron

Irish1Card Go-Live

• This week
• Card Services office closed for cut-over
• Old ND cards will continue to function
• All new cards will be contactless
• Main recarding will be at beginning of semester
• If card is declared lost, student must log into card system and mark as found before using in the library.
• “patron has left university”

Family Special Borrowers

• Anyone using ND Campus services will now get an Irish1Card
• ND Special Borrower policy includes MALC retirees, alumni, family.
  • Should ND Continue to issue cards, or send them to their home institution?
• Bethel and St. Mary’s issue “community cards”, but tells them they are only good at Bethel/St. Mary’s.
• Will discuss further at next Aleph Team meeting.

Aleph SP

• ALEPH-22.1-ServicePack-8
• Target July (after FYEC) for SP
• Complete by Aug.1 to avoid issues with beginning of semester.
• Test in development database (aleph3)

April 11 meeting was cancelled.

NCIP Update

• NCIP put in production as of March 29
  • NiFi server in operation at ncip.library.nd.edu/ncip
• SRCS is currently using NCIP to for loaning requests
• We are not publicizing SRCS borrowing at this time
  • A few designated staff place requests when we are ready to test
• NCIP with ILLiad
  • Justin in working on In Library Use only
  • Will need to test

Irish1Card Update

• Working on real-time patron feed
• End-to-End testing scheduled with OIT next week
• Have drafted a Memorandum of Understanding with OIT/Card Services
  • OIT will purge user IDs from library card usage data when it is 30 days old
• Card readers have been received, need to be programmed
• Production roll-out planned for May

425 Hesburgh Library, 1:00 – 2:00 pm

Present: Monica, Trish, Lisa, Mary, Kitty, Aaron, Kevin

NCIP Update

• NiFi as an intermediary in front of NCIP
  • https://ncip.library.nd.edu
• SRCS testing on March 22
• Will go directly to pilot phase for SRCS
• ILLiad will be next up
• Creating “Lower Level Reading Room” for in house use items

Irish1Card Update

• Target date is still May/June
• Patron load is working
• Live feed for patrons is in progress
  • New cards will be usable immediately
  • Updates for lost cards

Hold Shelf Reminder Notices

• Issue with Patron responses for Inter-MALC
• Hold Shelf Reports — MALC libraries don’t use these, they check the dates on the slips
• If a patron asks for an extension on the hold date, the owning library will make the decision, and will email the pickup location

Service Packs

• Current: Service Pack 6,
• No new SP at this time

Migration Planning

• Planning to form team this academic year to begin process
• First steps: requirements gathering
• Question: Has this been discussed at the director level?

222A Hesburgh Library, 1:00 – 2:00 pm

Present: Kitty, Andy, Amanda, Trish, Mary, Aaron

Request Links

• SMC is adding 856 to HOL for items where print is cancelled and intend to provide doc del.
• Aleph side: Add 856 to HOL record display
  • done in pre-prod, but may need tweaking
• Primo side:
  • Need to agree on standard way to flag request links, so they can be mapped to link2request in PNX
    • We will use $$xrequest for all cases, may add additional $$x for specific cases
  • Need to decide where/how to display request link
    • Request tab
    • Online access tab
  • Limit request link to view of owning library only

Due Date Changes

• Plan to implement in January prior to start of classes

Index Changes

• New WLOC combines sublibrary and collection
  • Best to search with quotation marks
• New direct index for system number, with NDU01- prefix, 001=

NCIP / SRCS Update

• Have done testing with autographics
  • Problems with RequestItem using Bib numbers
  • NDU01-00125784657

Aleph Downtime

• Needed for generating indexes and correcting LDR character encoding bit
• Dec. 26: snapshot Prod, put on aleph3
• Rebuild keyword indexes (7 hours)
• Validation testing on indexes
• Dec 27: Bring Alephprod down, copy Oracle table from aleph3 to prod
  • Down up to 1 hour
• Reindex any records on prod updated on Dec. 26
• Dec. 28 – ?: correct LDRs
• This plan does not yet include generating direct index, which may require additional downtime

222A Hesburgh Library, 1:00 – 2:00 pm

Present: Monica, Lisa, Mary, Kitty, Justin, Aaron

Due Date Changes

• NDU will give undergrads end-of-semester instead of 4 weeks
• Non-exempt staff will also change (either end-of-semester or extended rolling loan)
• Implement for Spring semester

NCIP & SRCS Update

• Will use NDU30 for temporary bibs
  • Have tested and notified Ex.L.
• Most functionality is working in test
• Problems with lookupitem (by system number)
• Need to populate patron Home Library

Index Plans

• New index: LOC
• Currently in aleph3
• Need to regenerate entire WRD index
  • Run index on separate server from snapshot
  • Copy index tables back to production
  • Some down time to copy index tables
• Companion project to fix LDR fields
  • UTF records coded as Marc-8

New self-check machines have arrived

248 Hesburgh Library, 1:00 – 2:00 pm

Present:

Irish 1 Card Update

• Will load csn (card serial number) as barcode
  • Students won’t be able to log in with csn, because it won’t be printed on card
  • Option: Load ND ID as a barcode also?
  • Might be useful to allow all MALC students to log in with campus ID number (select institution from a drop-down)
  • Issue: whether to load both csn and barcode during transition
• New cards will be issued beginning after graduation
  • Old student IDs will not be valid on campus when students return in the fall (2017)

Staff Due Dates

• FSLA changes: some exempt staff are re-classified as non-exempt.
• Diane will be talking with MALC directors about making due dates the same for exempt & non-exempt staff

SRCS / ILL Update

• NCIP testing
  • CheckOutItem
  • RequestItem
  • AcceptItem
• Have tested with ILLiad client
• Need to test with Autographics (vendor for SRCS)
• AcceptItem (borrowing)
  • Create bib (NDU01)
  • Create item (NDU50)
  • Place hold
  • Suggestion: Could we put them in NDU30?

Patron Records

• Home library in patron record is default pickup location
• Can we set up some way for patrons to set their home library?
  • Let people know that library pickup is faster than campus mail
• Syncronizing pickup options in ILLiad and Aleph

Student Billing

• Adding itemized data to export in order to re-import paid status

248 Hesburgh Library, 1:00 – 2:00 pm

Present: Aaron, Andy, Monica, Lisa, Amanda, Justin, Tracey, Kitty, Sarah, Mary, Trish

SRCS & NCIP

• Indiana Statewide Remote Circulation System
• In production since August
• http://in.gov/library/SRCS.htm
• To Do: Set up NCIP for SRCS
  • Aleph needs ILL module to accept NCIP bibs
• To Do: Determine patron access

Irish1Card

• Meeting has been scheduled. No news at this point.

Nagios

Listser to Google Groups

• AWG is converted to Aleph-Team
• ND-Primo-L is converted to MALC-Primo
• To Do: Aleph22 to MALC-Aleph
• National list will migrate to ELUNA domain

222A Hesburgh Library, 1:00 – 2:00 pm

Present: Lisa, Mary, Sarah, Amanda, Monica, Kitty, Justin, Aaron, Kevin, Andy

Service Pack

• Tom will refresh the database tonight
• SMC: has run through everything except notices
• BCI: everything seems to look fine
• Cataloging: everything fine so far. Just starting to test serial functions

Production

• Will go to production “hearing no objections”
• Tuesday, July 26.
• Traditional process is to go over lunch time, probably not more than an hour of down-time.
  • Staff will need to close Aleph client and open after update. Changes should come in via version check.

New Feature

• Hold Shelf Reminders
  • Would like to give the patron a warning before sending it back.
  • Send on day 3/4
  • Also cron expired holds report for everyone.

NCIP

• Licenses have been ordered

Summer Institute Poster

• Highlights
  • MALC Sharing
  • Courtesy Notices
  • Annex
  • Periodical Item record cleanup
• Things to come
  • Hold shelf reminder notice
  • Irish1Card

Bitbucket

• Version control system using Git.
• Impact on MALC libraries editing their own tables
  • tab17
• Schedule demo for MALC reps

222A Hesburgh Library, 1:00 – 2:00 pm

Present: Mary, Lisa, Monica, Trish, Kitty, Justin, Aaron, Andy

FYEC

• There will be some fund changes
• Last day for ordering is Tuesday, June 21
• Last day for loads: Friday
• Reconciliation, goal to roll on Friday, July 1

Service Pack

• Current Service Pack
  • ALEPH-22.1-ServicePack-5
  • New fix routine to sort 505 fields
  • Tomcat security upgrade
• Previous SPs that would be included
  • Highlights 
  • ALEPH-22.1-ServicePack-4
  • ALEPH-22.1-ServicePack-3
  • ALEPH-22.1-ServicePack-2
• Next SP scheduled for July 4.
• Plan
  • Download SP 5 prior to end of June.
  • Check notes on SP 6 for “exciting” releases
    • Decide on whether to implement 5 or 6.
  • Week of July 5-8 implement in test
  • Test for 2 weeks (July 11-22)
  • Implement in prod by end of July
  • Note: reschedule Aleph team meeting for 2nd week of testing period

Login

• Would it be possible to move PDS from Primo to Aleph, and tie into Saint Mary’s LDAP server?

NCIP

• Circulation protocol
  • Loans/Returns
  • Item Creation
  • Hold requests
• SRCS and ILLiad integration

Hathi

• Have sent updated print holdings to Hathi
• Still having issues with sending withdrawn items
• Should test to see if we are actually getting section 108 access to materials marked as Brittle or Lost in our print holdings list.

222A Hesburgh Library, 1:00 – 2:00 pm

Present:Justin, Mary, Monica, Andy, Kitty, Trish, Nastia

FYEC

• Lee will provide data for fund consolidation and updates

Collection Manager

• WorldCat cataloging partners no longer available as of end of April
• Have migrated 2 YBP accounts to Collection Manager
• Problems:
  • Lag time with records (weekly?)
  • Gap of a few records that were skipped in transition process

ELUNA Update

SP Upgrade

• Following FYEC (July/August)
• v.22.1.5
  • Next release is in July, which is too tight